Poway B & O Festival Information for Directors

2019 Poway Band & Orchestra Festival

April 9 through 11, 2019

Orchestra Showcase, Wednesday, April 10

Winds Showcase, Thursday, April 11

Poway Center for the Performing Arts (PCPA)

15498 Espola Road, Poway, California 92064map

General Information

The staging schedule for the Poway B & O Festival will be available soon. We will post the schedule here and email you a copy when it is finalized.

The complete staging schedule for the Poway B & O Festival can be viewed here.

Please direct parents to the Festival Information for Guests page for detailed information including admission prices, parking, concessions, and merchandise.

PLEASE NOTE:The festival organizers will try as much as possible to keep performances on schedule. However, because of unforeseen circumstances, performances may not start precisely at the published times. Please inform parents that they should allow ample time to find parking and plan to arrive at the auditorium 15 minutes before the performance that they want to view.

Adjudication Panel

The adjudication panel that has been selected by SCSBOA for the Poway Band & Orchestra Festival is show below:

  • Tuesday, April 9
    • Charles Wolf, Head Judge
    • Roger Johnson, Band/Orchestra
    • Andy Osman, Band/Orchestra
    • Karl Fitch, Sight Reading
  • Wednesday, April 10
    • Charles Wolf, Head Judge
    • Corey Heddon, Band/Orchestra
    • Scott Domingues, Band/Orchestra
    • Karl Fitch, Sight Reading
  • Thursday, April 11
    • John Vorwald, Head Judge
    • Neil Anderson, Band/Orchestra
    • Stan Steele, Band/Orchestra
    • Karl Fitch, Sight Reading

Please note that the adjudication panel assignments are subject to change as dictated by SCSBOA.

Equipment

All on-stage chairs and music stands are provided for ensembles.

Poway High School will furnish the following percussion equipment/instruments:

  • One Piano
  • One Bass Drum
  • One set of four Tympani
  • One Xylophone
  • One Marimba
  • One Concert Bells
  • One Vibes (no motor)
  • One Chimes
  • One Gong

No other equipment or mallets will be loaned. Each school's percussionists should bring whatever else they might need.

Bertrand's Music will have a booth at the Festival on the plaza outside of the PCPA. They will have a few items for sale that may be needed in an emergency, such as mouthpieces, reeds, or neck straps.

Director Check-In

Directors should check in upon arrival at the Green Room in the Poway Center for the Performing Arts see the Festival Venue Map).

Please ask your students to remain on the buses in the PCPA loading zone on Titan Way until you verify procedures with the Festival Manager. Check-in will include the submission of three scores for each of your performance selections as required by the SCSBOA Judges.

Buses / Parking

Buses will unload on Titan Way in front of the PCPA (see the Festival Venue Map). Bus pick-up will be in the same area. No buses will be allowed to remain on the Poway High School campus from the hours of 7:30 a.m. to 2:30 p.m. After 2:30 p.m., buses may park in any of the parking lots off Titan Way, but not in the reserved parking lot immediately behind the PCPA.

Parents and other guests are encouraged to attend the Festival, but visitor parking on the PHS campus is not permitted before 2:30 p.m. There may be limited on-street parking in the neighborhoods surrounding PHS. After 2:30 p.m., guests may park in the PHS parking lots off Titan Way and Espola Road, but not in the reserved lot immediately behind the PCPA (see the PHS Campus Map).

Procedure

Following check-in, please guide your group through the following steps. If this is your first visit to the Poway Festival, a student guide will help you.

  • Warm-Up (30 minutes) - Warm-up is held either on the PCPA stage or in the PHS Drama Room. The entrance to the Drama Room is on the north side of the PCPA building (see the Festival Venue Map). Your students should bring their instrument cases to warm-up.
  • Performance (30 minutes) - From the Drama Room, you will be directed by the stage crew to the backstage/shop area. The stage crew will direct you to enter and exit the stage at designated times. Your students will leave their instrument cases backstage while they perform.
  • Sight-Reading (30 minutes) - Sight-reading sessions are held in PHS Room N-2. Your group should pack up their instruments and all their belongings and exit the PCPA using the Artist Entrance. See the Festival Venue Map for directions to Room N-2.

If your students will be watching ensembles before or after their performance, please note that instruments and cases are not allowed inside the PCPA auditorium. To view a performance, students may store their instruments in an assigned dressing room and exit the backstage area through the Artist's Entrance. Students may only enter the PCPA auditorium through the main entrance on the PCPA plaza.

Warm-Up

Each day, the first ensemble that is performing will warm up on stage. Subsequent ensembles will warm up in the PHS Drama Room on the north-west end of the PCPA (see the Festival Venue Map). Your students should bring their instruments cases and all their belongings with them to the Drama Room.

Each ensemble will have 30 minutes for warm-up. This will include set-up, warm-up, and exit. There will be sufficient chairs and stands in the warm-up area. At the completion of warm-up, your group will proceed from the Drama Room to the backstage/shop area as directed by the stage crew. Your students must bring their instrument cases and all belongings with them.

Performance

Your students will leave their cases backstage and enter the stage as directed by the stage crew. Your ensemble will have 30 minutes on stage. This will include set-up, performance, and exit. Please hold to this time constraint. The stage crew will direct you when and where to exit the stage. Upon exiting, your students must bring their instruments and all belongings with them.

Sight-Reading

Sight-reading will be in PHS Room N-2, directly across from PHS Band Room N-1 (see the Festival Venue Map). Immediately after their performance, each ensemble will walk directly to Room N-2 from the rear exit of the PCPA where a judge will evaluate their sight-reading ability. Sight-reading will begin 30 minutes after the scheduled performance time. Please note that your students should bring all their belongings with them to sight-reading.

IMPORTANT NOTE: Spectators are welcome to view the sight-reading session. Please ask the parents of your students to meet them at the sight-reading room and not in the PCPA after their performance.

There will be NO sight-reading after the dinner break on Wednesday and Thursday.

Instrument Storage

If your students will be watching other ensembles before or after their performance, please note that instruments and cases are not allowed inside the PCPA auditorium. When you check in at the Green Room, please let the Festival Manager know if you will need a dressing room for instrument storage.

To view a performance, students should return their instruments to their assigned dressing room and exit the backstage area through the Artist's Entrance. Students may only enter the PCPA auditorium through the main entrance.

There will also be a covered area for instrument storage on the plaza near the concessions booth if your students need a place to put their instruments while they have refreshments.

IMPORTANT NOTE: Please be aware that we are not able to police the dressing rooms or outside instrument storage area. If you are concerned about the security of your group's belongings, consider having a volunteer stay with them.

Ratings

The Poway Festival organizers will not be posting a public rating results board. When asked about ratings, the organizers will refer parents and students to you, their music director, for the results.

Hospitality

The Festival Hospitality Suite will be in the PCPA Green Room. You are welcome to stop by Hospitality any time during your day at the Festival. We will be offering a buffet of meals, refreshments, and snacks.

Concessions

Concession will be provided by the Poway High School Music Boosters. Items range from $1 to $5. Students should plan to bring $6 to $8 to purchase a meal.

SCSBOA Awards Merchandise

Official SCSBOA Festival medals, cloisonné pins, patches and stickers, which indicate the rating earned, may be purchased by individuals. They are often worn on uniforms or kept as souvenirs of achievement. Students should bring the appropriate amount of money with them, as pins, medals, and stickers will not be available after the day of the Festival except through a special order made by the school's director. Only cash will be accepted.

Prices for the items are:

  • Medals (Superior or Excellent) - $5.00
  • Pins (Superior or Excellent) - $5.00
  • Patches (Superior or Excellent) - $3.00
  • Stickers (Superior or Excellent) - $1.00

Recording

We WILL NOT record the festival performances on CD this year.

Information for Parents & Guests

Please direct parents to the Festival Information for Guests webpage for detailed information including admission prices, parking, concessions, and merchandise.

Contact Us

If you have questions or would like more information about the 2019 Poway Band and Orchestra Festival, please contact the Festival chair, Paula Pullenza, at festival@phsmb.com.